Now call your rule something e.g., Out of Office.

Add any required exceptions then “Next.”.

Click on your template then “Open” > “Next.”.

Select “User Templates in File System” from the “Select a Reply Template” option in “Look In.”.

Below “Step 2: Edit the rule description” select the highlighted text for a “specific template.”.

Below “Step 1: Select action(s) ” then click on “reply using a specific template.”.

Click on “Yes” to confirm the rule for all messages.

Leave Steps 1 and 2 options unchanged to reply to all of your messages then “Next.”.

Select “Apply rule on message I receive” beneath the “Start from a blank rule” then “Next.”.

On the “E-mail Rules” tab in the “Rules and Alerts” box select “New Rule.”.

Click on “File” > “Manage Rules & Alerts.”.

Enter the name of your template in the “Save as type” pull-down menu then click on “Outlook Template (*.oft).”.

Complete the subject and response for your template.

Launch Outlook then select “File” to display your account information options.

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